Complete Purchase Cycle
Manage Indents, Quotations, Purchase Orders, GRNs, invoices, and Payments in one ERP.
Purchase & Procurement Management
From purchase requirements to payment. One connected ERP.
FACT ERP.NG connects purchase indents, vendor quotations, purchase orders, goods received notes, invoices, inventory, payables, and financials in a single system.
Compare quotations for L1, control purchasing, track deliveries (even partial), and understand what you actually paid for your inventory — without managing procurement through disconnected spreadsheets.
Manage the Complete Purchase Cycle
Keep every step connected.
FACT ERP.NG supports the purchasing process from the initial requirement through to receipt and invoicing.
FACT also provides a Procurement Wizard to support the purchasing workflow.
- Purchase Indents
- Vendor Quotations
- Quotation Comparison
- Purchase Orders
- Goods Received Notes (GRN)
- Purchase Invoices
- Purchase Returns
- Service Invoices
Purchase Workflow
- Purchase Indent
- Vendor Quotations
- Compare
- Purchase Order
- GRN
- Invoice
- Payment
Compare Before You Buy
Make better purchasing decisions.
Receive vendor quotations and compare them before creating the Purchase Order.
Quotation→Compare→Select→Purchase Order
FACT ERP.NG also maintains purchase price history, helping your team understand previous purchasing rates when making new procurement decisions.
From Purchase Order to Goods Received
Know what was ordered — and what arrived.
Keep purchase orders connected with goods received notes and subsequent invoices.
FACT ERP.NG can also trigger an alert based on the expected purchase order delivery date, helping your team keep track of outstanding purchases.
See outstanding purchase orders and identify GRNs that have been received but not yet invoiced.
Order vs Receipt
- Purchase OrderWhat we ordered
- Goods Received NoteWhat arrived
- Purchase InvoiceWhat we're being charged
Know the True Cost of Your Purchases
Go beyond the supplier's invoice price.
For imported and landed goods, the invoice price may only be part of the real cost.
Purchase Price \+ Additional Costs→Landed Cost→Inventory Value
FACT ERP.NG supports consignment-wise landed cost and import costing, helping additional costs become part of the purchasing and inventory picture.
Landed costs are automatically apportioned across products in the master invoice, helping businesses understand more accurately what inventory actually costs.
Vendor Management & Payables
Understand who you buy from — and what you owe.
FACT ERP.NG connects purchasing with vendor accounts and accounts payable, giving you the full picture on the same screen.
Purchase→Vendor→Payable→Payment→Financials
- Vendor Outstanding Amounts
- Post Dated Cheques Issued
- Vendor Advances
- Vendor Credit Limits
- Vendor Ledgers
- Vendor Ageing
- Vendor Payment Forecast
- Top Vendors by Purchase Value
- Top Purchasers by Purchase Value
- Purchase Analysis by Vendor and Product
- Outstanding
- Advances
- Credit Limit
- Purchase Value
- Ageing
- Currency Exposure
Multi-Currency Purchasing
Buy across currencies without disconnecting your accounts.
FACT ERP.NG supports multi-currency across purchase entries, while vendor accounts can track foreign-currency outstanding amounts and foreign currency exposure.
That keeps international purchasing connected with inventory, payables, and financials and allows you to instantly hedge the forex payables.
Control Changes & Approvals
Purchase Orders don't always remain unchanged.
FACT ERP.NG maintains purchase order amendment history, helping your team retain visibility as an order goes through the change journey.
FACT also supports multi-level approval workflows for purchasing-related transactions, helping businesses maintain greater control over procurement.
FAQ
Frequently Asked Questions
What is Purchase and Procurement Management?
Proper management of Purchase and Procurement via an integrated ERP Software helps businesses manage the process of sourcing and purchasing goods or services — from the initial requirement and Vendor Quotation through to Purchase Order, Receipt of Goods, Invoice and Payment.
Does FACT ERP.NG Support Purchase Indents and Quotations?
Yes. FACT ERP.NG supports Purchase Indents, Purchase Inward Quotations, and Quotation Comparison before creating a Purchase Order.
Can FACT Track Goods Received against Orders?
Yes. FACT ERP.NG supports Goods Received Notes (GRNs) as part of the purchase cycle against Purchase Orders and also provides reporting for Uninvoiced GRNs.
Does FACT Support Landed Cost?
Yes. FACT ERP.NG supports Consignment-wise Landed Cost and Import Costing, including the allocation of additional costs (such as freight, import duty, transportation, bank charges, etc.) proportionately to all items in the Master Invoice.
Can FACT Track Vendor Payables?
Yes. FACT ERP.NG provides Vendor Ledgers (even Multi Year), Outstanding Balances, Vendor Advances, Ageing, Credit Controls, and other Accounts Payable information.
Why Manage Purchasing with FACT ERP.NG?
Quotation Comparison
Compare Vendor Quotations before placing an order.
Delivery Tracking
Track expected Purchase Order Delivery Dates and Outstanding Orders.
Landed Cost
Understand the True Cost of Imported and Landed Inventory.
Vendor Visibility
See Outstanding Payables, Ageing, Credit Limits and Purchase History.
Connected Financials
Keep Purchasing, Inventory, Payables and Financial Reporting connected.
FACT ERP.NG
From Requirement to Payment
Connect purchasing, vendors, inventory, payables, and financials with FACT ERP.NG.
Buy smarter. Know what arrived. Know what it cost. Know what you owe.
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