Enter Data Once
Capture export information throughout the sales journey instead of repeatedly re-entering it.
Export Documentation Software
Enter once. Generate every export document you need.
Create invoices, certificates, packing lists, bills of lading, bank documents, and other export documentation with Export Doc Guru from FACT.
Enter Once→Generate Documents→Export
Your export information flows from quotation to sales order, invoice, and documentation — without repeatedly copying the same data between spreadsheets and documents.
Stop creating the same export documents again and again.
Export documentation can mean entering the same information across multiple files.
Customer details. Products. Quantities. Prices. Shipping information. Country information. Certificates.
Every time that information is copied from one document to another, there's another opportunity for an error.
Export Doc Guru brings the process into one connected system.
Enter the information once. Use it throughout your export workflow.
From quotation to export documentation
Your export journey starts before the invoice.
Export Doc Guru captures information from the beginning of the customer journey.
Start with the quotation.
Export-related information then flows into the Sales Order and finally into the Invoice, while documentation specialists enter the additional information needed for export documentation.
Less duplication. Less copying and pasting. A more connected export process.
- Quotation
- Sales Order
- Invoice
- Export Documentation
Export Doc Guru
All your export documents in one system
Export Doc Guru can generate the documents exporters need throughout the sales and shipping process.
Generate the documents from the information already captured in your system and send them to customers and service providers.
Invoices
- Commercial Invoice
- Proforma Invoice
- Export Invoice
- Customs Invoice
Certificates
- Certificate of Origin
- Certificate of Quality & Quantity
- Certificate of No Permanent Establishment
- Certificate of Non-Radioactive Material & Explosives
- Pre-Shipment Inspection Certificate
- Beneficiary Certificate
- No War Material Certificate
- Inspection Certificate
- Country-Specific Certificates
- Product-Specific Certificates
- Bank-Specific Certificates
Shipping, Banking & Other Export Documents
- Bill of Lading
- Detailed Packing List
- Sales Contract
- Covering Letters for Banks
- Transboundary Movement Document — Form 6
- Transboundary Movement Document — Form 9
- And more
No more copy and paste
Export documentation should use the information you already have.
When documentation is managed through Word, Excel, and disconnected third-party systems, teams can spend significant time copying information from one document into another.
Customer→Quotation→Sales Order→Invoice→Export Documents
Export Doc Guru reduces duplicate data entry by carrying information through the export process.
Your team enters information where it belongs instead of rebuilding the transaction for every document.
Standardize your export process
Export documentation shouldn't depend on which employee happens to prepare it.
Export Doc Guru helps businesses standardize documentation processes across the team.
Bring export information and document generation into one system so documentation specialists can follow a more consistent workflow.
That means fewer manual steps, greater consistency, and less opportunity for avoidable documentation errors.
Create detailed packing lists
Packing information can become complicated quickly.
Keep important shipment information connected with the wider export documentation process.
- Container Numbers
- Seal Numbers
- Gross Weight
- Net Weight
Generate certificates for different requirements
Different transactions can require different certificates depending on the country, product, customer, bank, or shipment.
Export Doc Guru supports a wide range of export certificates and allows businesses to manage country-, product-, and bank-specific documentation within the same system.
Instead of maintaining separate document processes for every requirement, bring them together.
Documentation connected to your sales process
Export documentation isn't a separate business process.
The documents exist because a sale exists.
Sales→Documentation→Financials→Reporting
That's why Export Doc Guru works alongside FACT ERP.NG rather than operating as an isolated documentation tool.
Information captured during the customer and sales journey can continue into the documents required to complete the export.
Keep the commercial transaction and its documentation connected.
Know more than what's on the invoice
Export Doc Guru isn't only about producing documents.
Because export information is captured as part of a connected system, businesses can gain greater visibility into their sales and export operations rather than leaving valuable information trapped inside individual spreadsheets and Word documents.
FACT's reporting and management tools can use connected business information to help decision-makers better understand export performance.
Your export documents become part of your business data — not files sitting outside it.
Built for exporters
Exporters deal with documentation requirements that many ordinary accounting systems weren't designed to handle.
Export Doc Guru was built specifically around that workflow.
Use the information you already entered instead of starting again.
FAQ
Frequently Asked Questions
What is export documentation software?
Export documentation software helps exporters create, organize, and manage the commercial, shipping, banking, customs, and other documents required throughout the export process.
What is Export Doc Guru?
Export Doc Guru is FACT's export documentation solution. It connects export documentation with the wider sales process, allowing information to flow from quotation to sales order, invoice, and the documents required for export.
What documents can Export Doc Guru generate?
Export Doc Guru can generate documents including commercial invoices, proforma invoices, export invoices, customs invoices, certificates of origin, packing lists, bills of lading, sales contracts, bank covering letters, inspection certificates, and other country-, product-, and bank-specific documents.
Do I need to enter the same information for every document?
Export Doc Guru is designed to reduce duplicate entry. Information captured during the customer journey flows from quotation to sales order and invoice, while export documentation information only needs to be entered where required.
Can Export Doc Guru generate a Certificate of Origin?
Yes. Certificate of Origin is one of the export documents supported by Export Doc Guru.
Can Export Doc Guru create packing lists?
Yes. Export Doc Guru can generate detailed packing lists including container numbers, seal numbers, gross weight, and net weight.
Can Export Doc Guru generate a Bill of Lading?
Yes. Bill of Lading is included among the export documents that can be generated through Export Doc Guru.
Does Export Doc Guru support different countries and products?
Export Doc Guru supports country-specific, product-specific, and bank-specific certificates, helping businesses address different documentation requirements across export transactions.
Is Export Doc Guru connected to FACT ERP.NG?
Yes. Export Doc Guru works with the wider FACT ERP.NG environment, helping connect export documentation with the sales and business information that creates it.
Why Export Doc Guru?
Generate Export Documents
Create invoices, certificates, packing lists, bills of lading, bank letters, and other export documentation.
Connected Workflow
Move from quotation to sales order, invoice, and export documentation in one process.
Reduce Manual Work
Replace repetitive copying and pasting between spreadsheets, documents, and systems.
Improve Accuracy
Reduce opportunities for errors caused by repeatedly re-entering the same information.
Standardize Documentation
Create a more consistent export documentation process across your organization.
One-System Management
Keep export information organized and connected with your wider business operations.
READY TO SEE FACT IN ACTION?
Enter it once. Use it throughout the export journey.
Quotation. Sales Order. Invoice. Packing List. Certificates. Bill of Lading.
Bring your export documentation together with Export Doc Guru.
Book a Free Demo