Tax & Statutory
GST · VAT · SST · Withholding Tax/TDS · EPF/CPF · Income Tax · Corporate Registry Filings · Statutory Audits
Due Date Management Software
Every Deadline. Owned, Tracked, and Accountable.
FACT ERP.NG Due Date Management helps businesses track statutory filings, payments, renewals, receivables, internal reviews, and other time-sensitive obligations in one connected system.
Track→Assign→Remind→Escalate→Approve→Complete
Assign every obligation to a responsible person, send automatic reminders, escalate overdue items, require approval, and retain the supporting evidence.
From Obligation to Evidence
- Obligation
- Responsible Person
- Reminder
- Escalation
- Approval
- Evidence
What Is Due Date Management?
Due Date Management is FACT ERP.NG's built-in system for tracking business deadlines and responsibilities.
Each obligation can have a responsible person, reminder schedule, escalation path, approval process, and supporting documents.
It goes beyond a compliance calendar by answering six important questions:
- What is due?
- When is it due?
- Who is responsible?
- Have they been reminded?
- What happens if it is overdue?
- Can you prove it was completed?
More Than a Compliance Calendar
Track Any Business Obligation with a Deadline.
Due Date Management is not limited to tax and statutory filings.
The categories are configurable, allowing businesses to track other obligations that have a date and an owner.
Finance
Receivables · Rent Payments · Credit Card Payments · Recurring Expenses
Operations
Rate Contracts · Vehicle Servicing · Road Tax · Inspections · Maintenance Contracts
Due Date Management
Licences & Renewals
Trade Licences · Factory Licences · Establishment Cards · Insurance · Certifications
Employees
Appraisals · Contract Renewals · Medicals · Passports · Work Permits · Visas
Internal & Other
Internal Reviews · Internal Audits · Customer KYC · Policy Reviews · Personal Due Dates
Assign Responsibility
Every Deadline Needs an Owner.
Each obligation can be assigned to a named responsible person.
For example:
GST Return→Finance Manager
Insurance Renewal→Admin Manager
Customer Collection→Credit Controller
Automatic Reminders & Escalations
Remind Before. Escalate After.
FACT ERP.NG automatically sends email reminders before an obligation is due.
Responsible Person→Manager→Director→Further Escalation
Related reminders can be consolidated into a single email, reducing notification overload.
If an obligation remains unresolved, alerts can continue after the due date and escalate through multiple management levels.
Each escalation is logged, creating a record of who was notified, when, and what happened next.
Escalation Workflow
- Deadline ApproachingEmail Reminders
- Responsible PersonIf not completed, escalated to Manager
- ManagerIf still not completed, further escalation to Director
- DirectorUntil Resolved
- Complete ✓
Approval Before Completion
"Done" Can Require a Check.
Completing an obligation does not have to mean simply marking a checkbox.
Prepare→Review→Approve→Complete
FACT ERP.NG can require review and approval before an obligation is treated as complete.
For example, an employee can prepare a statutory filing, a manager can review it, and an Internal Auditor or other authorised approver can certify completion.
If the requirement has not been properly completed, the reviewer can return it to Pending.
See Upcoming Deadlines in the CXO Control Tower
Know What's Coming Before It Becomes Overdue.
Due Dates are visible directly within the FACT ERP.NG CXO Control Tower.
Management can monitor obligations across periods such as 1–30 Days, 1–90 Days and 1–180 Days.
User-defined colours can also distinguish different categories of Due Dates, making upcoming obligations easier to monitor.
Filter by:
- Company
- Responsible Person
- Status
- Period
- Category
Keep the Evidence with the Obligation
Completed Is Better When You Can Prove It.
Due Date Management connects with FACT ERP.NG Document Vault.
Obligation→Complete→Supporting Evidence→Searchable Record
Documents remain connected to the obligation and can be searched by filename or, for supported formats, by the words inside the document.
This makes supporting evidence easier to retrieve during audits, KYC reviews, internal reviews, and regulatory inspections.
Attach the evidence behind a completed obligation, such as:
- Filing Confirmations
- Certificates
- Receipts
- Licences
- Supporting Documents
Track the Deadline. Keep the Proof.
GST Return
Completed ✓
Filing Confirmation
Document Vault
Monitor Due Dates Across Multiple Companies
One View Across the Group.
FACT ERP.NG can monitor obligations across multiple companies from a single view.
A CFO, Group Controller, or other authorised manager can see upcoming and overdue obligations across entities rather than maintaining separate compliance spreadsheets for each company.
This is particularly useful when different companies operate under different statutory calendars.
Multi-Company Due Dates
One view across your organisation.
Company A
- 12 Upcoming
- 2 Overdue
Company B
- 8 Upcoming
- 0 Overdue
Company C
- 15 Upcoming
- 1 Overdue
Due Date Management + FACT ERP.NG
One ERP. Connected Responsibilities.
Due Date Management sits within FACT ERP.NG alongside Financials, Sales, Purchases, Payroll, Document Management, and the CXO Control Tower.
This means a statutory filing, customer collection, employee visa renewal, and rent payment can be tracked through the same accountability framework.
Due Date Management vs. the FACT Tax Engine. They perform different functions:
| FACT Tax Engine | Due Date Management |
|---|---|
| Calculates and applies applicable tax rules | Tracks when obligations are due |
| Supports GST, VAT, Withholding Tax, and other tax requirements | Assigns responsibility |
| Handles tax calculations | Sends reminders and escalations |
| Focuses on tax treatment | Tracks tax and non-tax obligations |
The two work together within FACT ERP.NG.
- Tax Engine What needs to be calculated
- Due Date Management What needs to be done, when, and by whom
FAQ
Frequently Asked Questions
What is Due Date Management Software?
Due Date Management Software helps businesses track deadlines, assign responsibility, send reminders, escalate overdue items, and monitor completion. FACT ERP.NG extends this by connecting Due Dates with approvals, management visibility, and supporting documents.
Is FACT ERP.NG Due Date Management only for tax compliance?
No. It can track statutory filings, receivables, licences, rent, recurring expenses, employee renewals, internal reviews, and other obligations with a due date.
What happens if a deadline is missed?
Unresolved obligations can continue generating alerts and escalate through multiple management levels, with each escalation logged.
Can an obligation require approval before completion?
Yes. FACT ERP.NG can require review and sign-off before an obligation is treated as complete. A reviewer can also return an item to Pending.
Can I see upcoming deadlines in one place?
Yes. Due Dates can be monitored through the CXO Control Tower, with filtering by company, responsible person, status, period, and category.
Can I attach proof that an obligation was completed?
Yes. Supporting documents can remain connected to the obligation through FACT ERP.NG Document Vault and can be retrieved for audits, KYC reviews, or regulatory inspections.
Can I monitor Due Dates across multiple companies?
Yes. FACT ERP.NG supports Due Date monitoring across multiple companies from a single view.
How is Due Date Management different from the FACT Tax Engine?
The Tax Engine calculates and applies jurisdiction-specific tax rules. Due Date Management tracks when an obligation is due, who is responsible, and whether it has been completed.
Why Due Date Management with FACT ERP.NG?
Central Due Date Register
Keep business obligations and deadlines in one place.
Clear Responsibility
Assign every obligation to a named, accountable person.
Automatic Alerts
Send reminders before deadlines, consolidate related notifications, and continue alerts for overdue items.
Multi-Level Escalation
Escalate unresolved obligations through the management chain, with logs of notifications.
Approval Workflows
Require review and sign-off before an obligation is treated as complete.
Management Visibility
Monitor upcoming, due, and overdue items through the CXO Control Tower.
Supporting Evidence
Keep documents attached and searchable through Document Vault.
Multi-Company Monitoring
See obligations across multiple companies from one view.
READY TO SEE FACT IN ACTION?
Know What's Due. Know Who Owns It.
Track business obligations from deadline to responsibility, reminder, escalation, approval, and supporting evidence — all within FACT ERP.NG.
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